Guidelines for developing and implementing a safety management system for road controlling authorities

November 2005

Cover page (PDF, 9 KB)

Document control sheet (PDF, 12 KB) - updated August 2006

Foreword by the Chief Executive (PDF, 7 KB)

Contents (PDF, 9 KB)

Summary (PDF, 10 KB)

Contacts (PDF, 7 KB)

Glossary (PDF, 18 KB)

Part 1    Development guidelines (PDF, 170 KB)
1.1    Introduction
1.2    SMS development process
1.3    Memorandum of Understanding
1.4    Safety management system form
1.5    Road safety strategy guidelines for road controlling authorities
1.6    Delivery planning
1.7    Document control
1.8    Timeline and format for safety management system implementation and audit

Part 2    Implementation guidelines (PDF, 44 KB)
2.1    Introduction
2.2    Direct stakeholder roles
2.3    Implementation
2.4    Continuous improvement

Part 3 Toolbox (PDF, 469 KB)

A	SMS stage 1 scoping workshop and draft agenda	PDF, 32 KB	Word doc, 161 KB
B	Memorandum of Understanding	PDF, 35 KB	Word doc, 198 KB
C	Delivery plan spreadsheets	PDF, 44 KB	Word doc, 172 KB
D	Road safety strategy checklist	PDF, 20 KB	Word doc, 186 KB
E	SMS component workbook and checklist	PDF, 140 KB	Word doc, 536 KB
F	SMS stage 3 document review checklist and meeting agenda	PDF, 55 KB	Word doc, 348 KB
G	Deficiency database and prioritisation process	PDF, 333 KB	Word doc, 438 KB
H	List of possible standards and guidelines (updated August 2006)	PDF, 117 KB	Word doc, 292 KB
I	Continuous improvement monitoring workbook	PDF, 159 KB	Word doc, 575 KB

Part 4 Examples

A	Model road safety strategy	PDF, 38 KB	Word doc, 135 KB
B	Document control example	PDF, 61 KB	Word doc, 77 KB (Example 1) Word doc, 62 KB (Example 2)
C	Rangitikei/Ruapehu/Wanganui SMS	PDF, 842 KB	Word doc, 2.24 MB
D	Palmerston North City safety management system	PDF, 290 KB	Word doc, 1.79 MB
E	Communication plans and tools
1	Communication plan - Southland District Council This example from Southland District Council describes the plan used to achieve a 'buy-in' to the council's SMS.	PDF, 15 KB	Word doc, 35 KB
2	Councillor SMS presentation - Marlborough Roads This example from Marlborough Roads is a PowerPoint presentation used to achieve elected members’ buy-in to their SMS.	PDF, 247 KB	PowerPoint, 2.68 MB
3	Community board and asset committee SMS buy-in presentation Otorohanga District Council This example from Otorohanga District Council is a PowerPoint presentation used to achieve elected members’ understanding of the SMS.	PDF, 572 KB	PowerPoint, 2.71 MB
4	Contractor SMS presentation - Southland District Council This example from Southland District Council is a PowerPoint presentation used to achieve contractor commitment to the safety intervention plan. Some terms used in this presentation are different from those adopted in the Land Transport NZ guidelines, for example, their safety management system is called a safety management plan.	PDF, 79 KB	PowerPoint, 11.6 MB
5	Staff publicity flyer - North Shore City Council This example from North Shore City Council was used to raise staff awareness of their SMS.	PDF, 117 KB	Word doc, 44 KB
6	Publicity flyer - North Shore City Council This example from North Shore City Council was used to raise staff, contractor and public awareness of their SMS.	PDF, 18 KB	Word doc, 390 KB
F	Opportunities for improvements and SMS gaps
1	Gaps and opportunities for improvements - Marlborough Roads This example describes the status of all the SMS components and allows for a programme of implementation to be included where required.	PDF, 15 KB	Word doc, 91 KB
2	Action list - Far North District Council This example of an action list from Far North District Council shows how the improvement opportunities identified by the Council or the continuous improvement process will be addressed. It identifies who will address the items and when. This may also be called a gap analysis or opportunities for improvement.	PDF, 11 KB	Word doc, 43 KB
G	Continuous improvement evaluation report - Christchurch City Council This example of a continuous improvement evaluation report from Christchurch City Council shows the type of details that may be provided to an RCA by a contractor undertaking a road network evaluation.	PDF, 333 KB	Word doc, 9.15 MB
H	Safety management plan
1	Safety management plan within an SMS - Rodney District Council This example from Rodney District Council includes a safety management plan within the usual SMS structure. The plan clarifies how their road safety strategy is linked to the safety components. It is not restricted by contractual arrangements.	PDF, 191 KB	Word doc, 2.41 MB
2	Safety management plan external to an SMS - New Plymouth District Council This example South Taranaki District Council SMS shows a safety management plan as a network consultant function delivering the SMS. The plan does not link the RCA’s road safety strategy to the safety components; instead it specifies how the safety components are to be implemented.	PDF, 646 KB	Word doc, 416 KB
I	Safety intervention plan - Southland District Council This example from Southland District Council is within the usual safety management system structure. The plan clarifies how the RCA’s road safety strategy is linked to the safety components to be delivered by a contractor	PDF, 215 KB	Word doc, 3.74 MB

Last updated: 18 August 2006