Workplace travel plan

Coordinator's guide

Print version: Workplace travel plan: coordinator's guide (PDF, 518 KB, 24 pages)

4. Action planning phase

Table 3: How to generate actions to address identified transport issues and establish action plans

Objectives
Develop an action plan to address the identified issues. Ensure the action plan is achievable and acceptable to management and staff, and your local council is on board, as required. Compile the workplace travel plan document.
Steps
Begin formulating an action plan. Hold workshops with staff to explore potential actions. Finalise the action plan. Seek feedback on the action plan from management and staff, and other key stakeholders (eg council), if required. Write the draft workplace travel plan document. Circulate the draft travel plan document to staff for feedback. Finalise the travel plan.
Important theme
The quality of the action plan will depend on the level of working group participation.
Indicative timeframe
In New Zealand, coordinators have found the working group usually needs to meet two to four times over a period of a couple of months to discuss the data and develop an action plan. This may take longer if issues or solutions require further technical input or are complex.
Completion of action planning phase
The action planning phase is complete when the workplace travel plan has been written and finalised.

4.1 Start formulating an action plan

The working group formulates the action plan by:

• reviewing the data report, and the results of any consultation and coordinator recommendations
• reaching agreement on the priority issues
• exploring all possible solutions using engineering, education, promotional, enforcement and policy strategies.

Objectives

Analysing the survey data provides the basis for setting the travel plan's objectives. These objectives should follow through from the overall travel plan aim identified during your scoping process. They should provide more specific direction and focus for your plan.

Identifying your objectives will be governed largely by the particular circumstances of your site and the motivation for developing your plan. For example, an objective may be to reduce the need for unnecessary business travel.

Targets are the measurable goals that you will need to set to assess whether you have achieved the objectives of your plan, eg ‘to increase the number of meetings using videoconferencing by 10 percent by September 2008’. They should be specific, measurable, achievable, realistic and time-limited (SMART).

Indicators are the elements that you will monitor to identify whether your targets have been met and your objectives achieved, eg the number of external meetings using videoconferencing.

Remember that, where change is not being achieved, you may need to amend the indicators. Admission that a target was not achievable in practice allows for its replacement with one that is realistic.

The action plan is usually laid out in table format, as in table 4.

Table 4: Example of action plan

	Objectives and targets	Who	By when	Cost	High priority
1	Objective: All staff are aware of their sustainable transport options
1.1	Target – Links on intranet to online journey planners	Matt	Mar 2008	Low	√
1.2	Target – Develop local maps showing public transport, cycling and walking facilities for all offices	Rachel	Apr 2008	Medium
1.3	Target – Timetables kept at reception for easy reference (indexed in a folder)	Rachel	Jan 2008	Low	√
1.4	Target – New staff receive transport information as part of their induction	John	Mar 2008	Low	√
1.5	Target – Assist staff who indicated they would like to know more about their transport options	John	Mar 2008	Low

 

< previous | next >

Last updated: 9 July 2008