Workplace travel plan

Coordinator's guide

Print version: Workplace travel plan: coordinator's guide (PDF, 518 KB, 24 pages)

5. Implementation and monitoring phase

Table 5: How to implement the strategies in the action plan and maintain the travel plan's momentum

Objectives
Facilitate all aspects of the action plan's implementation. Formally review the action plan with the working group, signing off the tasks that have been completed. Inform staff of the impact of the implemented strategies.
Steps
Launch the travel plan. Implement the action plan. Communicate your travel plan's achievements.
Important themes
Reviewing the implementation of the strategies as the programme progresses. Maintaining a commitment to implementation and adjusting strategies, where necessary.
Indicative timeframe
This phase is completed when the action plan strategies have been implemented and signed off. As a guide, the implementation phase usually spans at least one year but may extend beyond this if major engineering measures are planned. The travel plan should then be embedded in the workplace's culture and be updated and modified to achieve continuous improvement.

5.1 Monitoring

Land Transport NZ and councils around New Zealand are very interested in understanding the benefits of travel plans. Land Transport NZ is aiming to establish best practice for monitoring travel plans and is interested in key data about changes in kilometres travelled and mode share as a result of implementing a travel plan. This may be measured by geo-coding the start of the commuting journey and mode of transport used. Contact your Land Transport NZ regional office for further information on monitoring and reporting.

Once your travel plan is in place, you will need to check the impact of the new measures/policies you have introduced. Remember, your travel plan is a continuous and ongoing process of monitoring, implementation and review, rather than a one-off event. You will need to re-survey your staff a minimum of one year after your original survey to monitor the effectiveness of your travel plan. It's essential to carry out this type of monitoring at the same time of year. This monitoring will tell you how many employees are making the commute by:

• driving alone
• car sharing
• using public transport
• cycling
• walking.

This allows you to see how well individual initiatives are doing. For example, if you have introduced a subsidised staff bus pass, you will obviously want to track the percentage of staff using buses. The follow-up survey allows you to do this and see whether there has been a corresponding decrease in the numbers driving, or whether the switch to bus is mainly by those who previously walked or cycled.

Monitoring will also help you identify priority initiatives for your travel plan for the next period. For example, if you feel that bicycle use is not as high as it could be, you may want to do a publicity drive for this initiative.

Publicise your successes!

To maintain the commitment and enthusiasm of your staff, you need to keep them informed of progress with the travel plan and involved in its development. Let them know what has been achieved and consult them about the next steps. The continual involvement from staff will be key to the travel plan’s success.

 

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Last updated: 9 July 2008